Privacy Policy LoonCheck Online

Last updated: 17-09-2026

At LoonCheck Online, we believe it is important to handle your personal data with care. This Privacy Policy explains which personal data we process, why we process it, how long we retain it and what rights you have.

1. Who is responsible for your personal data?

LoonCheck Online is responsible for the processing of personal data as described in this Privacy Policy.

LoonCheck Online
Trading name: LoonCheck Online
Chamber of Commerce (KvK) number: 42163772
VAT ID: NL005547875B45
Business/contact address: Ploegveld 22, 3993 GL Houten
Email: info@looncheckonline.nl

If you have any questions about privacy, you can contact us at:info@looncheckonline.nl

2. What personal data do we process?

Depending on how you use our website and services, we may process the following personal data:

  • name;
  • email address;
  • order and payment details;
  • order number;
  • information about your employment;
  • employer and job title;
  • contractual working hours;
  • salary information;
  • information about working hours, allowances and reimbursements;
  • information about holiday allowance;
  • information about pension deductions;
  • information contained in payslips;
  • information from an employment contract, where necessary;
  • working-hours records, where necessary;
  • information from a final settlement;
  • information you provide in the intake form;
  • correspondence between you and LoonCheck Online;
  • technical data necessary for the operation and security of the website.

Redact your BSN

In principle, we do not need your BSN (Dutch citizen service number) to carry out a LoonCheck. We therefore ask you to redact your BSN and any other unnecessary personal data before uploading documents.

3. Why do we process your personal data?

We process personal data for purposes including:

  • processing your order;
  • administering your payment;
  • identifying which LoonCheck you have ordered;
  • processing your intake form;
  • carrying out the LoonCheck you ordered;
  • preparing and delivering your digital report;
  • communicating with you about your order;
  • responding to questions submitted through the contact form;
  • maintaining our administration;
  • complying with legal obligations;
  • preventing fraud, misuse and security issues.

4. On what legal basis do we process your personal data?

Depending on the type of processing, we rely on one of the legal bases provided under the GDPR.

For personal data that is necessary to carry out a LoonCheck you have ordered, the processing is generally necessary for the performance of the contract.

For certain administrative data, we may process personal data in order to comply with a legal obligation.

In other cases, processing may be based on our legitimate interests or, where legally required, your consent.

5. Payslips and other documents

When you order a LoonCheck, you may need to provide documents such as:

  • a payslip;
  • multiple payslips;
  • working-hours records;
  • an employment contract;
  • a final settlement;
  • other documents required for the selected review.

We use these documents exclusively for the purposes for which they were provided and, where necessary, to carry out and complete our services.

Please do not provide documents or personal data that are not necessary for your LoonCheck.

6. How do you provide your documents?

Documents required for a LoonCheck are provided through the secure upload environment designated by LoonCheck Online.

Please do not send payslips, employment contracts or other documents containing personal information through the general contact form or by regular email.

Always redact your BSN (Dutch citizen service number) and other unnecessary personal data before uploading documents.

7. How long do we retain your personal data?

We do not retain personal data for longer than necessary for the purpose for which it was collected, unless we are legally required to retain certain data for a longer period.

Documents provided for a LoonCheck

Documents you provide for the purpose of carrying out a LoonCheck are retained for a maximum of 90 days after completion of the service. After this period, the documents are deleted, unless there is a legal reason to retain them for longer.

Administrative and financial data

Data that forms part of our financial administration may be retained for a longer period if required by law.

8. Who do we share your personal data with?

We only share personal data with third parties when this is necessary to provide our services, operate our website, process payments, maintain our administration or comply with legal obligations.

This may include:

  • our hosting provider;
  • our payment service provider;
  • our accounting software provider;
  • our secure document storage and upload provider;
  • other service providers that we use for the operation of LoonCheck Online.

Where required, we enter into appropriate agreements with parties that process personal data on our behalf. daarvoor een andere geldige wettelijke grondslag bestaat.

9. Secure document storage

For the secure submission and temporary storage of documents, LoonCheck Online uses Tresorit.

Documents uploaded through this environment are stored securely and are only accessible to authorised persons who need access in order to carry out the LoonCheck.

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access and other forms of unlawful processing.

10. Contact form

When you contact us using the contact form, we process the information you provide in order to respond to your question or message.

Please do not use the contact form to send payslips, employment contracts, final settlements or other documents containing personal information.

Documents required for a LoonCheck must be submitted through our designated secure upload environment.

11. Payments

Payments for LoonChecks are processed through our payment service provider Mollie.

When you make a payment, Mollie processes the personal and payment information required to complete the transaction. LoonCheck Online does not receive or store your full payment details, such as your complete bank or card information.

For more information about how Mollie processes personal data, please refer to Mollie’s own privacy policy.

12. Cookies

Our website may use functional and analytical cookies that are necessary for the website to function properly and to gain insight into how the website is used.

Where legally required, we will ask for your consent before placing cookies.

For more information about the cookies used on our website, please refer to our cookie information or cookie settings.

13. Your privacy rights

Under the GDPR, you have various rights regarding your personal data. Depending on the situation, you may have the right to:

  • access your personal data;
  • have incorrect personal data corrected;
  • have your personal data deleted;
  • restrict the processing of your personal data;
  • object to the processing of your personal data;
  • receive your personal data in a structured, commonly used and machine-readable format;
  • withdraw your consent, where processing is based on consent.

If you wish to exercise any of these rights, please contact us at info@looncheckonline.nl.

We may ask you for additional information to verify your identity before processing your request.ellen. Daarbij vragen we niet om meer persoonsgegevens dan noodzakelijk.k daadwerkelijk van jou afkomstig is.

14. Klacht over de verwerking van persoonsgegevens

If you have a complaint about how we process your personal data, please contact us first at info@looncheckonline.nl so that we can try to resolve your complaint.

You also have the right to submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

15. Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure and alteration.

These measures include, where applicable:

  • secure connections;
  • restricted access to personal data;
  • secure document storage;
  • appropriate account and access security;
  • regular updates and security measures for our website and systems.

For submitting payslips, employment contracts, final settlements and other documents required for a LoonCheck, we use the secure Tresorit upload environment.

We ask customers not to send these documents by regular email. Information that is not required for the LoonCheck, such as your BSN (Dutch citizen service number), may be redacted before uploading.

Although we take appropriate security measures, no method of data transmission or storage can guarantee absolute security.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time, for example if our services change or if this is necessary due to changes in laws or regulations.

The most recent version of the Privacy Policy will always be available on our website.

Laatst bijgewerkt: 17-09-2026